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Call Today (727) 441-9292   |   1163 N. Hercules Ave. Clearwater, FL 33765


How to Improve Your Video Conferencing System

Take Meetings to the Next Level with Smart Technology

How to Improve Your Video Conferencing System

If you have been dissatisfied with the quality of the video conferencing system in your business, you’re not alone. Many companies throughout the Clearwater, Florida area are relying on conference systems that, quite frankly, should have been retired ten years ago.

Why are so many of these systems outdated? It’s usually simply a matter of not realizing what’s possible with modern technology. We hope this quick guide to improving your video conferencing system will help open your eyes to the available options.

SEE ALSO: The Upgrade Your Conference Room Audio Video Needs

Before we get into different technologies, let’s start by talking about some simple steps you can take to improve things no matter what system you’re using.

Things You Should Do:

·         Train Your Employees

If you don’t want to find yourself in a situation where the one person who knows how to operate the video conferencing equipment has taken a sick day, make sure that a good number of your employees are comfortable with the technology.

·         Pay Attention to Lighting

Sunlight can blur out faces and cause glare, while a dark room can result in fuzzy figures and barely decipherable facial expressions. Prior to any meetings, test out the lighting and the camera visuals. You may need to invest in window treatments (our recommendation is motorized shades that connect to the conference room technology) to dim rooms that get an excessive amount of the Florida sun.

·         Keep the Room’s Acoustics in Mind

The highest quality microphones on the market won’t result in a great listening experience if you’re in a room with terrible acoustics. In fact, it could result in the opposite: microphones that pick up on all of the echoes and noise. If you have an open-concept office space, evaluate whether acoustic treatments or a sound masking system like Cambridge Sound Management is right for the room.


Features You Should Get

·         Media Collaboration

Using a system like ClearOne, you can set your team up for collaboration success. Give team members the ability to share media, present, record information, and even utilize interactive digital whiteboards.

·         4K Ultra HD

Say goodbye to grainy, low-quality visuals. 4K Ultra HD projectors aren’t just for dedicated home theaters. They’re an excellent addition to conference rooms and boardrooms. You can go from squinting to see the information on the screen to instant clarity by upgrading your projector.

·         Full Automation

The best upgrade for video conferencing these days is a commercial automation system like Control4. With automation, you can have one system that controls everything. And we really do mean everything – the lights, the window shades, the projector, the microphones, the speakers… all that and more in one easy-to-use system.


The right technology can make a huge difference in productivity and meeting effectiveness. If you’d like to learn more about the different options available for your business, give us a call at (727) 441-9292 or fill out this quick contact form.