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Conference Room Design | Tampa, Florida

Conference Room Design | Tampa, Florida

Have you ever found yourself seated at one end of a conference table completely unable to hear what's going on at the other end? If you've ever worked in an office, at some time you've probably attended a meeting or conference with poor acoustics, bad temperature controls, a too-small screen, or some other issue that made it difficult to concentrate on the meeting itself. Maybe you've even found yourself fantasizing about how you would fix the room to make it perfect.

Well, the people whose job it is to worry about such things know that conference room design is a thorny issue. There are many factors that have to be taken into account to make one room as functional as possible for many different purposes. And while the furniture and decor are important (no one wants to attend an all-day meeting in an uncomfortable chair), far beyond the aesthetics is the technology: From web meetings to video, today's conferencing needs go far beyond the simple speakerphone.

Once you're ready to embark on that new conference room design, here are a few areas to focus on:

  • Capacity: Think about the kinds of meetings you'll be having so you can determine appropriate layouts for the number of people you'll be hosting most often.  Will there be flexible room arrangements or is it a permanent fixture?  
  • Videoconferencing: If you expect to do much videoconferencing, lighting will be a tremendous concern, and blackout shades will reduce or eliminate glare. You'll also want the largest screen you can afford that is appropriate for the room size; this ensures that people at the back or off to the sides aren't squinting at a tiny screen.
  • Equipment: The screen, the projector, microphones, speakerphones, laptops or a room computer, all of these need to be factored in to your design. Again, go with the top quality you can afford; having things break down mid-meeting is distracting and also embarrassing.
  • Efficiency: And don't forget the small things. Be sure you have plenty of outlets and docks so people can charge their electronics without leaving the room.
In the Tampa area, AV Specialists has been a leader in conference room design since 1995. AVS has everything you need to build a conference room that meets everyone's needs. They carry professional display panels in a variety of sizes from NEC, Samsung, and LG, along with projectors from Hitachi, NEC and others.  And AV Specialists specializes in installations of Polycom's full spectrum of advanced videoconferencing needs. Polycom's vide conferencing systems provide the next best thing to being there in person, and in some ways exceed the in-person experience. Immersive RealPresence video conferencing gives affordable, full-room meeting coverage for large groups, and promises the fastest ROI of any of its products. For a more moderate budget, RealPresence Desktop gives you sophisticated solutions for web meetings and Skype calls, so your staff can participate without leaving their desks.
There are some new options out for clients that don't have the budget for the high end video conferencing solutions.  These solutions are mostly USB interfaces that now allow you to connect professional AV devices to a typical business PC.  This will allow you to use programs from Skype, Google Talk, InFocus, Microsoft's Live, Polycom, Cisco and Lifesize through a "cloud" service like Vidtel.  More on this to come in a future blog.  
AVS also leads in sound equipment, with extensive partnerships that provide room audio amplification, fully integrated intercom systems, microphones, assistive listening devices, and much more. They also specialize in integrated touch-panel systems, so that all your room's devices can be controlled with one touch panel remote control.

AVS has done successful renovations and installations for the DoubleTree Hotel, Tampa, sound systems for Tampa Bay area restaurants (the Flamestone Grill in Oldsmar, the Idaba Spa at the Innisbrook Golf Resort), and a from-the-ground-up design of the Citrus County Arts League's performing arts center.

No matter what your conference room design needs are, you can be assured that AV Specialists, Inc. of Tampa will give you a quality installation you'll be using for years to come.